Glossary

AP audit terms, in plain English

The vocabulary of duplicate payment detection, recovery audits and AP controls — what each term means, why it matters, and how SpanFin checks for it.

Duplicate payment

The same obligation paid to a vendor more than once.

The same invoice entered or received more than once.

A retrospective review that finds and recovers overpayments.

A review of accounts payable transactions for errors and leakage.

A vendor document that reduces or reverses a previous invoice.

Matching purchase order, goods receipt and invoice before paying.

The central record of every supplier a company pays.

Comparing the vendor's statement to your AP records.